Moving Towards Full Open Access in Higher Education

further & higher education

08:45 - 16:00

Tuesday 26 June 2018

Congress Centre, Central London

This Forum will provide attendees with the opportunity to explore the latest recommendations by UKRI and Jisc on fully transitioning to open access in higher education. In addition, attendees will hear from a range of leading institutions covering best practice addressing some of the challenges in transitioning to open access, such as funding and developing effective research publishing infrastructure.


This Forum is specifically designed for the Higher Education sector including Chancellors, Vice-Chancellors, Pro-Vice Chancellors, Principals, Directors of Strategic Research, Deans of Research, Directors of Research and Development, Directors of Knowledge Exchange, Heads of Faculty, Heads of Department, Directors of Research and Innovation, Heads of Research Partnerships, Senior Research Managers, Research Support Officers, and Strategic Project Managers. This Forum is also open to the Private and Voluntary Sectors, as well as Central Government, in order to encourage debate and networking.

Key Speakers Confirmed:
  • Dr Paul Ayris, Pro-Vice-Provost, UCL Library Services, UCL
  • Dr Neil Jacobs, Head of Scholarly Communications, Jisc
  • Claire Fraser, Policy Adviser, Research England
*Click here to see the other speakers and detailed programme*


View the agenda and additional speakers

From April 2018, HEFCE require all research to be made available in open access form to be considered in REF 2021. This will improve the dissemination of research findings, which will ultimately benefit the efficiency of the research process through driving economic growth and increasing public understanding of research.

There are two forms of open access publishing; gold and green. Gold open access refers to outputs which are published and made available openly immediately, but requires article processing charges (APCs) to be met. Green open access refers to outputs being published in a traditional subscription-based journal, but then being ‘self-archived’ in either an institutional or subject-based repository after an embargo period set by the publisher has passed and does not require APCs.

The UK is significantly above global averages in terms of the proportion of outputs which are published in some form of open access, in 2016 37% of outputs are freely available to the world immediately after publication, which increases to 54% after 12 months, in contrast to 25% and 32% globally. As such, it is at the forefront of the open access movement with the ability to influence its direction, and the way that research is conducted, disseminated, and rewarded.

It is therefore of critical importance that higher education institutions possess the requisite knowledge and tools to be able to fully transition to open access successfully, ensuring the best outcomes for researchers and funders alike.


Registration, Refreshments and Networking


Chair's Welcome Address

Professor Martin Paul Eve, Professor of Literature, Technology and Publishing, Birkbeck University (CONFIRMED)


Morning Keynote: Ensuring Full Integration of Open Access Research in REF 2021

  • Detailing the open access publication requirements for research to be considered as part of the REF 2021, specifying the deposit exception from April 2018 for outputs not meeting the three month timescale
  • Analysing the results of the survey, jointly commissioned by HEFCE, Jisc, UKRI, and The Wellcome Trust, which was designed to measure the extent to which HEIs are meeting funder requirements
  • Sharing insights on overcoming barriers to open access, such as embargo periods set by publishers, and funding available for Article Processing Charges (APCs)
  • Exploring the future of policy implementation and systems development, based upon the reporting in the survey with regards to tools used in the sector, repository use, and metadata and licence agreements

Claire Fraser, Policy Adviser, Research England (CONFIRMED)


Special Keynote: Embracing Digital Solutions to Further Open Access Research Provision

  • Utilising innovative digital technology across higher education to increase open access research and ensuring that the UK is at the forefront of international practice
  • Highlighting how the successful development of research services and technical infrastructure is dependent on cooperation between institutions in creating open access policy, facilitating the culture shift, and ensuring that all staff have the requisite skills
  • Promoting the reuse of data through the Research Data Shared Service, a sustainable solution to facilitate cost-efficient open access to research data, in collaboration with 17 higher education institutions
  • Exploring the range of digital solutions Jisc have created to support higher education institutions in transitioning to full open access, such as the SHERPA services, which include facilitating librarians and researchers to see the open access policies of journals and funders

Dr Neil Jacobs, Head of Scholarly Communications, Jisc (CONFIRMED)


Questions and Answers Session


Refreshments and Networking


Panel Session: Discussing the Open Access Landscape

  • Assessing how institutions can support academics in the transition to full open access publishing
  • Detailing the advantages of open access both academics, and the wider research community
  • Evaluating arguments which highlight some of the challenges and resistance to open access publishing

Professor Martin Paul Eve, Professor of Literature, Technology and Publishing, Birkbeck University (CONFIRMED)

Dr Jennifer Hiscock, Lecturer in Chemistry, University of Kent (CONFIRMED)

Penny Andrews, Doctoral Researcher, University of Sheffield (CONFIRMED)


Lunch and Networking


Afternoon Keynote: Exploring the Challenges of Implementing Open Access Research

  • Responding to the 2012 Finch Report, which supports the transition to full open access, highlighting the estimated cost of £50-60 million to higher education institutions
  • Documenting the rising article publishing charges (APCs) required in gold open access, which go to the three largest publishers, resulting in RCUK having to meet these costs
  • Introducing the idea of a ‘national licence’, which would provide open access to those with a UK internet connection, as a means of reducing the financial burden and improving the international competition
  • Looking to the future: How should the education sector transition to open access?

Dr Paul Ayris, Pro-Vice-Provost, UCL Library Services, UCL (CONFIRMED)


Case Study: Developing a Successful Open Access Institutional Repository

  • Outlining the range of options available to higher education institutions regarding open access repositories, including developing institutional ones, either individually or in partnership, or supporting researchers to successfully deposit their outputs in subject-specific repositories
  • Exploring the practicalities of open access repositories, highlighting the need for collaboration in the jointly managed White Rose Research Online (WRRO), which contains outputs from the Universities of Leeds, Sheffield, and York, utilises software developed at the University of Southampton, and was created as part of the SHERPA project
  • Discussing the challenges faced by universities in transitioning to full open access, such as the inoperability between institutional and publisher repositories, and how best to manage these, with methods such as processing the author’s manuscript rather than formatted PDF
  • Considering approaches to ensure the successful long-term curation of open access research outputs, including frequent reviews to migrate any documents to new file formats as needed, and integrating WRRO with digital preservation solutions

Anne Horn, Director of Library Services and University Librarian, University of Sheffield (CONFIRMED)


Questions and Answers Session


Refreshments and Networking


Case Study: Addressing the Challenges of Monographs in Open Access Publishing

  • Detailing the specificities of the challenges of monographs in open access publishing, particularly when considering the range of forms they can exist in, such as scholarly books, edited volumes, or non-print
  • Collaborating with publishing houses to develop open access monograph models, recognising that much esteem from higher education institutes towards researchers comes from where texts are published
  • Encouraging young researchers to publish open access monograph by educating them on the details and benefits of open access and suggesting that Vice-Chancellors consider all digital outputs in development and promotion processes
  • Outlining potential business models as a solution to open access monograph publishing, such as Knowledge Unlatched, which allows researchers to publish with ‘legacy’ publishers that have signed up to the programme, and acknowledging possible consequences for new University Presses and libraries

Dr David Prosser, Executive Director, Research Libraries UK (RLUK) (CONFIRMED)


Case Study: Ensuring University Infrastructure and Culture is Ready for the Transition to Open Access

  • Considering how university IT infrastructure will need to adapt to a transition to full open access in both publishing, archiving, and collating open research data
  • Exploring how traditional research cultural practices will be impacted by open access, such as location of journal publication and promoting sharing and collaboration of research
  • Outlining the need for standardisation across UK universities in terms of policies and support for researchers in open access publishing, in order to ensure that less research-intensive universities are able to easily transition to open access
  • Recommending how universities can best prepare for the open access requirements of REF2021 on the pathway to full open access

Ian Carter, Director, Carter Research Navigation, and former Director of Research and Enterprise, University of Sussex (CONFIRMED)


Questions and Answers Session


Chair's Summary and Close

*Programme subject to change

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